COODE ISLAND COMMUNITY

CONSULTATIVE COMMITTEE

 

Adopted Minutes

 

Tuesday, 9th August, 2016

Held at Terminals Pty Ltd,

70-78 Mackenzie Road, West Melbourne @ 3:00pm

 

PRESENT

 

Robin Saunders:

CICCC / Chairperson

Gary OÕSullivan

Operations Manager, Terminals Pty Ltd

Faye Simpson

Community Rep./Committee

Susan Chatterton

Minute Taker, Terminals Pty Ltd

Michael Isaachsen

Community Rep/Committee

 

 

 

 ITEM 1.      WELCOME BY THE CHAIR, APOLOGIES & CONFIRMATION OF DRAFT           AGENDA

 

Robin

Welcome.

 

 

 

Apologies – Bro Sheffield-Brotherton, Deborah McFarlane, Ian Thomas, Mark Dalrymple, Don McKenzie

 

Draft Agenda – Confirmed

 

ITEM 2.       CONFIRM DRAFT MINUTES FOR THE MEETING 26th April 2016,           REVIEW         ACTION ITEM LIST

 

Draft Minutes of the 26th April, 2016 adopted.

 

Action Items

 

11/2014/2

Solar Panels – Board meeting 10/8/16 decided due to major projects at other sites the Solar Panels would be deferred.

Michael

Is there a general demand for chemical storage?

Gary

Stolt has built 10 new tanks next door.  We have picked up another customer.  Our chemical storage tanks should be full again in 2 monthsÕ time.

Faye

The numbers of containers stacked that can be viewed from the road are up to 7 high.

Michael

I think what you can see from Footscray Road are empty.

Gary

Terminals through puts are comparable this year to last year.

 

The dips in storage are when we run down the larger products that are seasonal

2/2016/2

2013-2014 Annual Report to the Community.  The reports for 2013-2014 and 2014-2015 need revising, see comments in a Memo from Robin June 2016.

Scope of document only covered the Environment and not Safety.  Action for the future for Terminals.

14/2016/1

David to email the overheads from his presentation to Robin when review completed.

ACTION

Sue to contact David to remind him of the Adopted Guidelines for agency representatives presenting at the CICCC.

 

ITEM 3.       GARY OÕSULLIVAN TO PRESENT THE COMMUNITY REPORTS FOR

                    2013-14 AND 2014-15

 

Robin

At the last meeting, Robin advised Gary that the Community Reports had omitted to cover Health and Safety matters. No progress has been made on any aspect of the suggested changes. Gary was unable to say who would handle the Safety matters.

ACTION

Gary to provide a program to update the 2013-2014 and 2014-2015 community reports, covering both the environmental and the health and safety areas to the Chair by 23/8/16, advising who will be  responsible for the health and safety area.

Michael

Real issue is that if members of the public look at our website they will notice the report is missing.

 

 

ITEM 4.       REPORT FROM TERMINALS AND AGENCIES

 

 

TERMINALS PTY LTD

Gary

In early May, David Bozinoski appointed Deborah Brown to the position of Chief Operations Officer for Terminals Pty Ltd. All state managers will be reporting to Deborah. Deb has a wealth of experience both in Australia and overseas in Chemical & Materials Engineering and holds an MBA.

ACTION

Chair to invite Deborah Brown – COO to next meeting.

Gary

Incidents are all Severity 1Õs.

 

M/16/09 – D.P. Cell cross check identified 5 tanks over ±200mm difference.  4 tanks are repeat offenders.

 

M/16/10 – Chemtrans tanker 3265 came in to load Solvesso ISO for Nufarm.  It was noticed that the tare weight was heavy, and compartment 3 was found to have 2,500L of White Spirits from a previous load. Chemtrans was informed and they will investigate.

This action to prevent an incident was the result of the newly established pre-loading check, demonstrating the requirement and effectiveness of the new procedure.

Gary

Pre loading checks are paying off.

 

M/16/11 – D.P. Cell cross check identified 4 tanks over ±200mm difference.  All 4 tanks are repeat offenders.

 

M/16/12During the first discharge of Methanol from the ship (Golden Chie) it was noticed that there was a drip coming from the wire shipping on both discharge hoses.  The Port security was notified and the discharge was stopped.  After consultation with the Ports Safety Officer it was agreed to restart the discharge and have two operators on the wharf at all times, with one operator observing the hoses.  If there was to be a change in rate of dripping (current rate of 1 drip/minute) then the discharge was to stop.  No product was lost to ground, all contained in drip trays during the completed discharge.

Gary

We are in discussion with hose suppliers.

 

M/16/13During ship unloading of the Stolt Botan vapour control system kept diverting to carbon because of high O2 readings in inert system vapour ducting.  High readings started when system switched to shipping mode and continued intermittently throughout transfer operation.

Gary

At a late point in the pipework used for the dilute vapor system of truck fills to the combustor, the oxygen feed line for the combustor joins it.  The swing check valve at the top of the tanks failed allowing a vapour path for the oxygen to enter the tank, polluting the inert gases. This can only happen if the oxygen supply line has a greater pressure than the dilute vapour being purged. It took considerable investigation to find the problem. The check valve was replaced and there was no further issue with high O2 readings.  Good investigation result.

Faye

What was the end result with the problem?

Gary

System goes into fault requiring the shut down the shipping operation.  Identified problem and replaced valve within days of the next ship arrival and we avoided a further problem.

Faye

If there had been no mechanical failure and the vaporÕs had contaminated could it have caused an explosion?  Is there any way of putting in a warning system?

Gary

The stainless steel flap on the valve was misaligned.  The system has been changed and now every 5 years we replace the valves.  This valve had been in operation for 8 years.  The LEL alarms are a warning system.  We are now keeping a troubleshooting log.  This is computerized within the MEX system.

Faye

Is there anywhere on your computer system that alarms are registered?

Gary

The alarms are recorded on the alarm system and can be viewed.  Alarms have to be reset manually.

Michael

Does it show the times the alarm went off and then reset?

Gary

No it doesnÕt show times just that there was an alarm.  We can dial in remotely and check.  Has to be management involvement to reset.  We have to acknowledge the incident.

Faye

Does the computer system have a backup?

Gary

Yes at Head Office

 

M/16/14 – During shipping operations hot spot was noticed on Combustor B manway.  Combustor was shut down and repaired.

 

M/16/15 – At start of shipping discharge high O2 readings were detected by VEC system. See item 13 above.

 

M/16/16 – Monthly cross check of dips to Citec level readings identified 4 tanks with DP cell readings that have a variance of ±200mm.

 

M/16/17 – Site Manager advised by security Monitoring Company of alarm on site.

Gary

Backup generator that is used to power instruments on tanks had been running and exhaust smoke had contaminated control room.  It created a steam cloud that activated an alarm which in turn resulted in an MFB call out.

 

M/16/18 – Crack in fuel line into bottom of tanker. Cleaned up and truck ordered off site for repairs.

Robin

The report on incidents in previous years (e.g. for May 2015 to July 2015) have shown the Date, Incident, Type, Severity, Product - including spill volume, Root Cause, Actions – including Management review. This format has been progressively abandoned, with subsequent loss of information presented.

ACTION

Gary to review format and bring into the same as the old format (showing Date, Incident, Type, Severity, Product - including spill volume, Root Cause, Actions – including Management review) for the next and subsequent meetings.

Michael

Could you include when the old format was actually correct? (see the clarification above in the draft minutes, specifically May to July 2015 ).

 

M/16/19 – Tank 303 was inspected as part of the 10 yearly statutory inspection requirements.  The internal floor was found to be in poor overall condition.  118 patches used on the floor.

Faye

Of the remaining area do you know how thick the walls are?

Gary

Then drew a diagram on the whiteboard explaining the nature of the patches and explained majority of pitting comes from underneath.

 

M/16/20 – Duty Manager notified of combustor failure.

 

M/16/21 – Operators arrived on site for ship discharge only to find out from authorities ship had been cancelled.  Agent failed to notify of change made earlier in day to change berth rotation.

 

M/16/22 – Review of First Aid Register for weekly report found operator had received minor chemical burn from Caustic splash.

 

M/16/23 – At commencement of shipping operations combustor shut down on low temperature and diverted tank vapors to carbon canisters.

 

M/16/24 – Noticed IBC line to the filling station from Tank 46 was hanging over the pump bay.  Support bracket had broken.

 

M/16/25 – Operator completed loading tanker with Canola Oil when he noticed Canola Oil spill in pump bay.

Gary

Canola Oil is top loaded.  The cause was a bearing housing failure on pump.  Never seen one fail like that.  Suspect it had a casting defect.

Michael

My immediate action would be to find out why and do a microscopic inspection

Gary

The cost of actually finding out would not be worth it; in my experience. One pump failure in 30 years is a good result.  It is one of 65 pumps on site.

Faye

Why are some of the severity numbers missing from the report?

Gary

Missed at initial raising of report.  The new system ensures this cannot be overlooked.

 

ITEM 5.       OTHER BUSINESS

 

 

Robin

Ian rang me after the last meeting.  Spoke about his paper and the off-site impact of planning.

 

History of development of Major Hazard safety controls.  British model accepted by WorkSafe Victoria, but the review and strengthening of controls done in the UK following the Buncefield incident has not been incorporated into the Victorian regulations. 

 

Terminals are also concerned about safety distances and the wider distances are preferable.

 

Ian said isnÕt it time we lifted his ban on talking about the Coode Island fires.  Confident now that it is so long ago and completely unproductive for Ian to ask any questions.  No one on site that was around at the time that can answer questions.  Feel then we can put it to bed.

 

25 years ago now.  Existing management team was not at Terminals during that time.

Faye

So that IanÕs time is used constructively, most pressing questions put to Terminals and what he believes are the weak points to have them clarified.  IanÕs interest can be used constructively.  Can he extract any relevant information that could be of any use?

Robin

Only raised it today, I think we should allow him to discuss at the next meeting as a sign of respect.  Plant has been majorly changed since.

 

 

 

 

Next meeting Tuesday, 15th November, 2016 on site at Coode Island at 3.00pm

 

 

SUGESTED MEETING DATES FOR 2017: 24 January, 11 April,  25 July and 14 November

All meetings are on site at 70-78 Mackenzie Road Coode Island at 3:00pm.

MEETING CLOSED 4:30pm