COODE ISLAND COMMUNITY

CONSULTATIVE COMMITTEE

 

Adopted Minutes

 

Tuesday, 26th April, 2016

Held at Terminals Pty Ltd,

70-78 Mackenzie Road, West Melbourne @ 3:00pm

 

PRESENT

 

Robin Saunders:

CICCC / Chairperson

Mark Dalrymple

Emergency Management – Community Resilience Coordinator – Maribyrnong City Council

Faye Simpson

Community Rep./Committee

Gary O’Sullivan

Operations Manager, Terminals Pty Ltd

Ian Thomas

Community Rep./Committee

Don McKenzie

Victorian Manager, Terminals Pty Ltd

Deborah McFarlane

Community Rep./Committee

David Bozinoski

CEO, Terminals Pty Ltd

Michael Isaachsen

Community Rep/Committee

Susan Chatterton

Minute Taker, Terminals Pty Ltd

 

 

 ITEM 1.      WELCOME BY THE CHAIR, APOLOGIES & CONFIRMATION OF DRAFT           AGENDA

 

Robin

Welcome.

 

 

 

Apologies –  Bro Sheffield-Brotherton,

 

Draft Agenda – Confirmed

 

ITEM 2.       PRESENTATION BY DAVID BOZINOSKI, CEO, TERMINALS PTY LTD

 

David

Thank you for the invitation to speak at the meeting.

Members

Introduced themselves.

David

Good to see and hear individual backgrounds with a passion for this committee and interest shown in our company over many years.

 

I have been with Terminals for 15 years in a financial capacity and 15 months as CEO.

 

Terminals are owned by a group of Shareholders that have shown a strong focus on safety and a long term outlook in pursuit of long term growth.

Michael

Have they come together for this project?

David

Yes they have come together for this acquisition but are known to each other. Our shareholders represent large Superannuation funds that also have a long term perspective.

Faye

Do you have any debts?

David

Yes – the company has external debt at a general 60/40 debt/equity mix.  External debt supports the business and expansion opportunities together with capital from shareholders.

Ian

5 companies is it defined or consequences of actions they are taking?

David

Top priority of our organization is safety and long term infrastructure investment.

 

1.                Achievement over the last 12 months

2.                Vision

3.                Our Values

4.                HSE Philosophy

5.                HSE Excellence

6.                HSE Strategies

7.                Operational Integrity

8.                Commercial Challenges

9.                CEO Summary

 

Thank you for all your support over the years.  Issues that the community presents we take on board.

Faye

ASX has principles that companies have to follow.

David

Terminals are not listed with ASX.  We have 8 Directors and Corporate Governance protocols.  Financials are externally audited on a yearly basis.  Regulatory external auditing throughout the year for Safety Regulations.

Faye

Really pleased to see maintenance system now on line.  Will there eventually be manuals that are on line and available via mobile phones?

David

New Integrum system will have the ability for individuals to access.  Procedures will be another module to that system or similar.

Don

Operators can access procedures.

Faye

How can the operators report an incident?  Can they access via phone/tablets?

Gary

All operators have radios if there is an incident.

Don

Operators are “Buddy” trained.  Every valve on plant is numbered. Assets identified

Robin

Once operator has identified fault he would radio to management.

Don

We have daily, monthly and yearly checks

Deborah

What is your background David?

David

Chartered Accountant by profession.

Ian

There is not another company I know that puts Safety first over Profit.

David

Safety is first, we will not compromise safety for profit. 

Ian

In the past Terminals had some very good managers and it concerned me greatly when they were no longer working with the company.

David

Terminals existing management are very competent and have the experience necessary to manage and operate the facilities safely and efficiently. Terminals is currently looking to engage a COO, to bring additional operational experience to company.

Robin

Your overheads can we put them on the CICCC website?

ACTION

David to review overheads as to suitability of his overheads to be put on the CICCC website.  A one page of highlights was suggested, although such a format would potentially require the deletion of a good bit of the presentation.

Robin

Thank you very much for attending today David.  May I say you are a breath of fresh air to the management of the company.  We are excited at the general dynamics of the company.

 

ITEM 3.       CONFIRM DRAFT MINUTES FOR THE MEETING 16th FEBRUARY 2016,            REVIEW ACTION ITEM LIST

 

Draft Minutes of the 16th February, 2016 adopted.

 

Action Items

 

10/2013/2

Additional principles upon which Terminals policies are founded for approval and adoption.

Installed into next draft of documents, additional principles adopted by Terminals. 

This decision has been a long time in coming since 2013.

Robin will put additional principles on website.

Don

Terminals are now owned by 5 partners and all those partners report back to their board.  Safety is front of mind focus.

11/2014/2

Solar Panels – Budget has been approved based on original pricing.  We will now go out to the market place and acquire more quotes.

Don

Based on 5.2 year pay back.

Robin

At a previous CICCC meeting, the MFB representative drew attention to the safety issues for Emergency Officers resulting from putting solar panels on roofs as it adds an additional hazard for firefighters.  Has that concern been resolved?

Mark

Solar panels are out in residences and industries everywhere now so the MFB will have strategies in placed to deal with it.

Don

Comment probably came from lack of knowledge I would imagine.

Ian

I have a concern about the storage batteries catching fire. (Note from Chair: storage batteries are not part of the present proposal.)

12/2015/1

Presentation of Annual reports to be provided to the committee for information, and be placed on the CICCC website.

See 02/2016/2 below.

02/2016/1

Ian to email his submission to the WorkSafe Major Hazard Facilities Advisory Committee when he is able to.

Robin

Ian’s document was excellent reading.

Ian

Happy to send to you all.

02/2016/2

Annual Report 2013 -2014. 

Terminals have provided Robin with both reports (2013-14 and 2014-15) and Robin has made suggested several minor changes.  Once complete Robin will then put on website.

02/2016/3

Gary to ensure Robin receives the report by Friday.

 

ITEM 3.       REPORT FROM TERMINALS AND AGENCIES

 

 

MARIBYRNONG CITY COUNCIL

Mark

Not much to report

 

In terms of representation at this committee I will be undertaking relationship building.  We have an exercise coming up soon involving training of staff in Emergency Management preparedness, relief and recovery arrangements.

 

North West Metro collaboration – 14 councils in the North West working together, training and understanding the aims of the system.  Task is to get Emergency Management Plan up to speed so we can meet the needs of the community and stakeholders.  I will send the document to you once it is finished. 

Faye

Do you have any affiliations with road transport and haulage?  Is it possible to use more rail to lessen the amount of trucks?

Mark

No I do not have any affiliation with contractors.  Not much influence at all in that direction.

Gary

Rail transport would be inefficient for local transport.

Don

There isn’t room to duplicate the rail.

Robin

The rail issue would seem to apply more to the transport of containers, than the relatively minor movements from Terminals Pty Ltd..

Michael

Could the council raise the issue of rail transport?

Robin

CEO of MCC attended one of our meetings.  Minutes reflect what CEO had to say at that meeting.  The Committee is particularly pleased  to hear your commitment to this committee.

 

What can you bring to this Committee?

Š                  Overview of what is going on at the council

Š                  Major policy initiatives that may impact on Coode such as:-

o   Transport policies

o   Planning policies

 

We now have a more formal system of reporting. If you could send me an email the Friday before the next meeting regarding the report you will be presenting that would be greatly appreciated.

02/2016/4

Mark to provide his report to the Committee via email to Robin on the Friday before each meeting.

 

TERMINALS PTY LTD

Gary

Incidents are all Severity 1’s.

 

M/16/04 – D.P. Cell cross check identified 10 tanks over Ī200mm span.

The present DP Cells are 25 years old.  One has been replaced to date, another one is to be replaced next week.

Robin

What was the cross check screen? Relayed reading and manual dipping?  Needs more explanation.

Don

The D.P. Cells we have been looking at are radar to replace the current D.P. Cells.

 

M/16/05 – Tank 32 pump running when operators went to open tanks and start tanker loading.

Remove / isolate redundant stop / start switch.

 

M/16/06 – During Muster Alarm Test 2 people on site failed to muster.

Conduct a sound test to identify dead areas of site.  Toolbox graded operators as to awareness of team members work locations. Provide radios to all contractors whilst working on site.

 

M/16/07 – D.P. Cell cross check found one tank outside Ī200mm range.

Same actions as for M/16/04.

 

M/16/08 – A tallow road tanker was being unloaded into Tank 51. Trailer “A” had been unloaded and the operator had started to unload trailer “B” when he noticed product leaking from the top combing drain lines at the rear of the tanker.

At the meeting further advice was provided: the separate tanks on the tanker each have an outlet valve to the main outlet line. As the tanks were positioned so there was an overall slope between them, product from the highest tank gravitated to the lower tanks, leading to overfill discharge.

Retains operators on correct procedure and ensure competent.  Rewrite truck unloading procedure to accurately reflect unloading operation.

Only 5 litres spilt on the ground, product being Tallow.  Change of procedure only open 1 manifold at a time.

 

Air Emissions Summary

 

Stack A & B- report completed recently, it takes 5 weeks for reports to be finalized.

Stack B – Due to be monitored next weekend.

Stack A – Due to be monitored within the next month.

Robin

It is terrific that all incidents are graded “1”.  As a preamble to incidents could we have included in the next report what class of incidents they are?  Potential Insurance Claim, Injury, Dangerous / Unusual Occurrence, etc.  Also number of litres spilt whenever there is a spill.

 

ITEM 4.       OTHER BUSINESS

 

Ian

I mentioned earlier on in the meeting, but my permission is to send document to WorkSafe. 

ACTION

Robin to circulate Ian’s report instead.

Don

Regulations with regards to proximity of MHFs to sensitive land uses should protect us but they don’t.

Faye

What does your insurance think of this?

Don

As long as we operator within the regulations it does not affect us.

 

EPA Request

Robin

I picked up request from EPA Quantum Market Research regarding satisfaction with EPA.  When I looked into the questionnaire on line there were questions that did not have enough answers to choose from selection provided.  There was no going back to reflect as wanted your first unabashed answers.

Don

Terminals received one as well.  I think they have come at you from the wrong angle.  It is more from a “working with the EPA” view.

Could I ask that if you get those in the future could you pass them on to myself?  Bounce them off me first before you reply.

Robin

Agreed. In this particular case the questionnaire was so detailed it didn’t seem particularly relevant to my experience with EPA. In view of my own difficulties with the questionnaire, I did not complete it or forward it to the consultants.

 

 

 

Next meeting 9th August, 2016 on site at Coode Island at 3.00pm

 

OTHER SCHEDULED MEETINGS IN 2016:

15th November, 2016

All meetings are on site at 70-78 Mackenzie Road Coode Island at 3:00pm.

 

MEETING CLOSED 5:10pm